Check list for Skolelinux / Debian-edu - gatherings

This document is at
<URL:http://developer.skolelinux.no/info/prosjektet/delprosjekt/gathering-checklist.txt>

Formal announcements and the like::

  - announcement

  - registration

  - reimbursements for travel expenses

  - small report from the gathering, some text and perhaps pictures
    saying what happened.  To be published on the web pages as well as
    the mailing lists.  The announcement should ask for someone to
    take responsibility for this.

Organisation:

  - each 'part' of the gathering, such as technical developers, 
    translators, users and the like, should have one coordinator to 
    organise status meetings and the like.

  - two people should share the responsibility of being local coordinators

Technical details for the location:

  Requirements:

  - ssh connections to remote servers are allowed

  - at least 512KBit/s line in

  - sufficient number of power outlets available

  - make sure the Skolelinux crates with hardware equipment are 
    available.

  Wishes:

  - irc connections are allowed

  - http/https are allowed

  Specific needs for the development part of the gathering:

  - ssh/cvs/svn access

  - sufficient bandwidth to download new, updated cd images, or a
    local server for duplication purposes?

  - a few workstations which can be reinstalled to those who do not
    bring laptops

  - some computers which can be reinstalled for testing purposes

  - access to either a blackboard or a white-board

  - wireless network / network for all workstations and laptops

  - the possibility to re-patch the network, for testing purposes

  Specific needs for the translators:

  - ssh/cvs/svn access

  - sufficient bandwidth to check out from cvs in parallel at the
    beginning of the gathering

  - a few workstations which can be reinstalled for those who do not
    bring laptops

  Specific needs for courses, if given:

  - computers that can be reinstalled for testing and setup

  - network access for realistic testing of setup and the possibility
    to download packages and cds

  - access to at least one of a blackboard, a white-board or an
    overhead projector

Location:

  - preferably at least two rooms, one for developers and one for
    translators.  This is dependant on the number of people showing
    up.

    If a course is given, it is preferable with a separate room for
    them as well.

Accommodation:

  - accommodation for those travelling a considerable distance to get
    to the gathering, preferably by staying with local participants to
    save money and encourage people to get to know each other better.

  - It is a good idea to coordinate needs for sleeping bags, bed
    sheets and the like up front.

Food:

  Dinner on Friday and Saturday.

  - the usual practice is for the organisers to pay for food for all
    participants on the gathering, leaving drinks as an optional to be
    payed by each person.

  - for details on dinner coordination, see the designated information
    for this as provided on
    <URL:http://developer.skolelinux.no/info/prosjektet/delprosjekt/dinner-checklist.txt>.

  Bread or something equivalent for lunch on Saturday and Sunday, as
  well as breakfast on Sunday for those who do not get it elsewhere
  must be organised.

  What should be available is, roughly (in a Norwegian setting - make
  changes as applicable for other parts of the world):

  Drinks:

  - juice and milk

  - tea and coffee

  Solids:

  - bread, count approximately two persons per bread

  - spreads, cheeses, meat, etc to put on top of slices of bread for
    eating (pålegg)
  - tomatoes and cucumbers for the same purpose

  - fruit (bananas, apples, oranges...)

  - some chocolate and similar for the afternoons

  Changes are to be made to this list as needed, to account for the
  number of people attending and other local adjustments.

List started by Mari Wang <mariwan@skolelinux.no>, 2005